Your responsibilities

• Assist with administrative tasks in areas such as travel management, meetings and event management and coordination of communication
• Maintain and update internal records, ensuring accuracy and compliance with company policies
• Support data entry, reporting, and document processing for various administrative functions
• Analyze data from internal systems to identify inconsistencies, improve accuracy, and generate reports as needed
• Assist employees with basic system-related inquiries and troubleshooting within defined guidelines
• Coordinate and track document flow related to internal approvals, compliance documentation, and proposal documents
• Work closely with internal teams to ensure smooth execution of operational tasks and suggest minor process improvements when necessary
• Support additional administrative tasks as needed to assist the team in day-to-day operations

Our requirements

• Fluency in German and English (spoken and written) to handle documentation and communication
• Strong analytical skills to review data, detect discrepancies, and generate reports
• Attention to detail and ability to follow structured processes accurately
• Proficiency in administrative systems and tools (MS Office (Excel, Word), SAP, expense management, time tracking)
• Organizational skills to manage multiple administrative tasks efficiently
• Ability to work independently within defined guidelines while ensuring accuracy and quality
• Problem-solving skills to support internal processes and reporting

Optional

• Some project management/coordination/PMO experience would be a strong asset.

What we offer

• Stable job based on an employment contract

• Annual bonus

• Hybrid model of work (2 days per week working from office)

• A package of benefits available on the benefit platform - private medical care, co-financing of the sports card, discounts and shopping vouchers; the possibility of joining group insurance, accident insurance, additional compensations from the Company Social Benefits Fund based on the internal policies

• Work in a friendly, diverse and high-qualified team with positive and cooperative working atmosphere

• International environment and daily usage of foreign languages

• Real development opportunities

• Direct communication and no formal dress code

• Modern office with innovation space located in Katowice

• Employee referral program