Your responsibilities

• Vacancy Management: Create and manage vacancies on the Applicant Tracking System (ATS), ensuring effective coordination of internal and external job postings and advertisements.
• Data Integrity: Originate and maintain accurate data within the ATS and other HR systems, supporting robust reporting and metrics.
• Job Description Administration: Maintain all job descriptions, ensuring documents are current, accurately formatted, and consistent with Dentons’ house style.
• Interview Coordination: Schedule and coordinate high volumes of interviews for candidates, recruitment agencies, hiring managers, and interviewers, ensuring all stakeholders are fully briefed and demonstrating sensitivity to differing time zones.
• Stakeholder Liaison: Act as a point of contact for recruitment agencies and direct applicants regarding interview logistics and process updates.
• Status Reporting: Provide regular updates to Resourcing Advisors, the Resourcing Manager, and the Head of Recruitment on interview scheduling and candidate progress.
• Assessment Administration: Arrange online psychometric assessments and behavioural preference questionnaires, track candidate progress, and deliver timely reports to relevant stakeholders.
• Invoice Processing: Accurately process HR invoices, ensuring correct coding, tracking, and timely completion in line with company procedures.
• Service Level Adherence: Ensure all assigned tasks are completed within agreed service level agreements (SLAs).
• Offer and Contract Production: Prepare and issue offer letters and employment contracts for permanent and fixed-term roles.

Our requirements

• 1 year + experience of working in an HR department or recruitment agency.
• Ability to work in English (English language level very strong B2 or C1).
• PC literate with a good working knowledge of MS Office, e.g. Word, Excel, PowerPoint, and Outlook.
• Knowledge of Recruitment systems, and the ability to implement best practices in system usage
• Experience in managing high volumes of administration.
• Ability to maintain clear record-keeping systems including databases.
• Experience of working within a law firm, corporate environment, recruitment agency, or professional services organization would be preferable.

What we offer

• Private medical healthcare provided by Medicover.

• MultiSport card.

• Benefit Cafeteria system.

• Veterinary care for your pet provided by PetHelp.

• Option to join a private insurance plan.

• An additional day off for your birthday.

• Tailored learning & development opportunities.

• Hybrid work model with a modern office in Warsaw city center.