Your responsibilities

• General Office Management: Oversee the day-to-day operations of the office, maintain a clean, organized and efficient workspace; manage office supplies inventory and place orders as needed
• Administrative Support: Manage the Managing Director's calendar, make appointments, bill expenses; collect correspondence and manage documents and contracts
• Fixed Asset Management: Maintain up-to-date databases with company equipment, report office defects to the landlord and handle equipment handovers to employees
• Travel Management: Book flights and hotels for employees
• Assist with basic accounting tasks (e.g., invoicing, vendor creation)
• Onboarding Assistance: Help with onboarding new employees
• Act as the point of contact for employees

Our requirements

• Strong written and verbal communication skills in English (C1)
• Proficiency in Polish at B2/C1 level – daily contact with suppliers
• Openness to hybrid work model: 3-4 days in the office per week
• Experience as an Office Administrator, Office Manager, Administrative Assistant or similar role within a corporate setting
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and time-management skills
• Ability to multitask and prioritize work effectively
• Attention to detail and proactive approach

What we offer

• Employment contract

• Private medical insurance in the highest package fully paid by the employer

• Multisport card fully financed by the employer

• Employee referral program

• Hybrid work model or fully remote from Home

• Remote work subsidy of €500 to start, then monthly bonus for utilities

• International SOS (ISOS)

• Access to LinkedIn Learning & Headspace

• Employee Assistance Program (EAP)

• Microsoft Workplace Discount Program

• Birthday book for the employee

• Internal Learning&Development Department with more than 5 000 different training courses

• Annual bonus