Your responsibilities

• Work with landlords, tenants, and service providers to ensure they implement and adhere to all procedures, policies, and reporting formats.
• Coordinate technical services, like moves and office repairs, ensuring they run smoothly with minimal disruption to employees (our client's employees work in shifts, 24/7).
• Support client employee wellbeing by managing the office library, chill rooms, and other amenities.
• Acknowledge all client inquiries and process work orders.
• Manage one direct report.
• Collect information and prepare reports to assess performance and progress.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, written correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise independent judgment.
• Impact through clearly defined duties, methods, and tasks is described in detail.
• Deliver your output by following defined procedures and processes under close supervision and guidance.

Our requirements

• 2+ years of job-related experience.
• Fluent Polish, and very good English.
• Ability to follow basic work routines and standards in the application of your work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (e.g., Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.

What we offer

• A supportive and inclusive work environment that values diversity and teamwork.

• Fully on-site role (working hours: 8:30 – 17:00).

• Fixed-term contract for a year with the possibility of extension.

• Opportunities for professional development and career advancement.

• The opportunity to work with an interesting international client in a dynamic and growing company.

• A comprehensive benefits package, including private medical care, sports card co-participation, and life insurance.