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Administrative Assistant(Job Id 1366)

Location: US:KS:Overland Park Category: Administrative Office Employment

Type: Employee

Post Date: 12/10/2025 Close Date: 12/10/2025 Salary: Negotiable USD

Description

The City of Overland Park has a full time Administrative Assistant

position available in the Planning &Development Services Department.

Summary

Performs a variety of administrative support duties. Types routine to

complex correspondence, reports and other documents. Compiles data and

prepares statistical reports. Establishes and maintains manual and

computerized files, records, and logs. Answers questions and provides

information. Answers phones and takes messages. Processes invoices and

purchase orders. May have various other duties.

Duties &responsibilities

Types and proofreads a variety of routine to complex documents including

general correspondence, reports, memos, letters, forms and statistical

charts; types from rough draft, verbal instructions or recordings from

one or more members of management or staff. Maintains division files.

Compiles data for statistical and financial reports; maintains a variety

of statistical records; checks and tabulates basic statistical data; and

prepares statistical reports.

Establishes, organizes and maintains filing systems which may include

record keeping for various funds and expenditures; inventory records and

other department and program files.

May attend meetings, take minutes and transcribe as necessary;

coordinates and participates in the preparation and processing of

agendas;

ensures that staff reports are typed; ensures that agenda packet is

complete; coordinates the duplication collation and distribution of

agenda

packets.

May review, process and issue permits; calculates and collects fee to be

charged; and enters information into a work management system.

May process and track citizen requests for service in a work management

system.

May act as a receptionist; answers telephone and waits on general

public; provides routine and general information on departmental and

City

policies and procedures as required; refers telephone calls to

appropriate department personnel.

May receive, sort and distribute mail.

May assist with building monitoring, access control and building

maintenance schedules.

May maintain calendars and schedules of activities, meetings and various

events; sets up meetings and appointments; coordinates activities with

other City Departments, the public and outside agencies; coordinates

travel arrangements; and ensures that meeting facilities are prepared.

May process personnel, payroll and purchasing information; order and

maintain office supplies; and reconcile invoices.

May monitor and dispatch calls on two-way radio. Involves monitoring

radios and answering incoming transmissions, transmitting pertinent

information to field crews and relaying requests or other reports to

other personnel or agencies as needed. Provides dispatching services as

needed during emergency operations, including snow removal.

Performs miscellaneous and general office duties as needed.

The employee must work the days and hours necessary to perform all

assigned responsibilities and tasks. Must be available (especially

during

regular business hours or shifts) to communicate with subordinates,

supervisors, customers, vendors and any other persons or organization

with

whom interaction is required to accomplish work and employer goals.

The employee must be punctual and timely in meeting all requirements of

performance, including, but not limited to, attendance standards and

work deadlines; beginning and ending assignments on time; and scheduled

work breaks, where applicable.

Requirements

EDUCATION &SPECIAL LICENSE(S)/CERTIFICATIONS:

Basic education which includes courses in typing, basic mathematics,

bookkeeping, and operation of office machines and personal computers

(word processing, spreadsheets, and Presentations) or an equivalent

combination of education and work experience.

If the job is required to access the Kansas Criminal Justice Information

System, you must be at least 18 years of age.

Exerience

Two to three years administrative and clerical experience including use

of PC.

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Skills

Basic math and accounting skills.

Good oral and written communication skills.

Interpersonal skills.

Proficient typing and data entry skills.

Good listening skills.

May require shorthand or dictaphone skills.

Working knowledge of word processing, spreadsheets, databases,