WE ARE HIRING FOR AN ASSOCIATION & EVENTS COORDINATOR

Help serve one of the country’s outstanding industry associations as an Event Coordinator at Yes&! You will function as primary admin, responsible for daily liaison with top executives and officials as well as the management of as many as 23 annual events averaging 150-1,000 participants. You will provide assistance to the Event Manager on the account as well as create and manage chapter communications, social media, and administer the association calendar. This position is a great fit for someone that is looking to get started in the event industry or to expand their current experience in events.

What You Will Do

Registrar

• Responsible for maintaining association registrar email and phone.
• Answer association questions and general event inquiries while redirecting high-level communication to appropriate event leads
• Maintain account membership; send new member welcome emails, renewal emails to expiring memberships, and ensure board’s membership list is up to date
• Record minutes for board, committees, and executive advisory meetings
• Send all official chapter communications and manage association calendar
• Create, Maintain and Organize trackers for committee meetings, event deliverables and sponsorship deliverables and income.
• Lead and provide support to the Emerging Leaders President and board

Program & Event Coordination

• Responsible for sponsorship tracking. Revise packages with Event Manager, conduct outreach, process sponsorship contracts and invoicing and all subsequent communication with sponsors.
• Act as speaker liaison; send invitations, logistical coordination, post-event follow up
• Execute marketing plan:
• Write copy for marketing emails and social media posts
• Coordinate all graphic needs with internal graphic designer
• Create and maintain all event registration websites (up to 18 events annually)
• Ensure supplies are prepped prior to event day, maintain inventory and keep storage areas are organized. (tasks may vary in virtual setting)
• Manage post event deliverables, including but not limited to: finalizing registration lists, updating dashboards and trackers, working with accounting to finalize event financials
• Coordinate and run day-of registration. Ensure all registration information is accurate and up-to-date

Experience You Need

• Must be comfortable learning new databases and online management platforms. Fluency in Microsoft Office and Google Suite products
• Exceptional Communication skills. Will need to update multiple stakeholders in regards to events and association update and follow up when needed. Possess analytical and problem-solving skills
• Extremely Organized and be ale to maintain all event and income trackers.
• Excellent interpersonal, organizational and communication skills
• Must be a team player and have the ability to work with a number of diverse stakeholders. Must have and maintain a positive attitude and provide exception customer service.
• Ability to work flexible hours; weekends, evenings, holidays
• Ability to work within deadline constraints and set priorities
• Possess a professional manner and appearance when representing Yes& with clients, supplier/partners, and/or the community
• Professional skills in strong written and oral communication skills
• Ability to perform multiple projects simultaneously and prioritize responsibilities and work assignments
• Ability to maintain confidentiality and a high level of business ethics
• Must have an interest in pursuing a career in the event and project management industry
• Must live in the DMV area and have a reliable form of transportation to and from events. This position will be required to attend all Association Events
• Must be a US Citizen and be able to pass a Public Trust Clearance

Experience that Would be a Plus, but not Required:

• Certificate in event planning or related field, preferred
• One (1) year work experience or related field, in an event operations capacity, preferred
• Previous Experience working with a non-profit or volunteer organization.

Values You Should Share with Us

• Working within a diverse team environment
• Crafting solutions for internal and external processes
• Communicating effectively with colleagues and / or clients
• A mix of collaboration and self-direction in work

Experience that Would be a Plus, but not Required

• Certificate in event planning or related field, preferred
• One (1) year work experience or related field, in an event operations capacity, preferred