Job Summary

The Contracts and Governance Coordinator provides administrative and operational support to the Sr. Director of Compliance in maintaining enterprise-wide compliance frameworks, contract administration, and corporate governance activities. This role focuses on executing established processes, maintaining accurate records, and ensuring timely completion of compliance-related administrative tasks while working under the strategic direction of senior compliance leadership.

Responsibilities

• CONTRACT ADMINISTRATION SUPPORT
• Execute contract administration processes
• Support document preparation and formatting
• Maintain contract review logs and tracking systems with weekly updates and tickler management
• Coordinate contract execution processes including routing for signatures, distributing signed copies, and updating contract management systems
• Maintain contract repository organization and ensure proper document storage and retrieval
• Calendar key contractual dates and send renewal/expiration reminders
• CORPORATE GOVERNANCE ADMINISTRATION
• Prepare and file Secretary of State annual reports and other corporate filings as assigned
• As directed, update and maintain physical corporate records, such as corporate minute books
• Coordinate registered agent services and renewals across multiple states
• Support board meeting coordination (e.g., scheduling)
• COMPLIANCE ADMINISTRATION SUPPORT
• Support policy rollout and implementation activities
• Coordinate compliance training scheduling and documentation
• Assist with risk assessment documentation and remediation tracking
• Maintain compliance calendar and deadline management systems
• GENERAL ADMINISTRATIVE DUTIES
• Maintain filing systems and contract tracking protocols
• Assist with special projects as assigned by Sr. Director of Compliance
• UPHOLD OUR AGENCY VALUES : Humanity. Diversity. Integrity. Tenacity. Curiosity.

Qualifications

• Bachelor’s degree in business administration, legal studies, or related field, or equivalent combination of education and experience
• Minimum 3-5 years of administrative experience in legal, compliance, or corporate environment
• Strong proficiency with Microsoft Office Suite, contract management systems, and document management platforms
• Experience with corporate filings and state registration processes preferred
• Excellent organizational skills with strong attention to detail and accuracy
• Ability to manage multiple deadlines and prioritize competing demands
• Strong written and verbal communication skills
• Discretion and confidentiality when handling sensitive corporate information
• Ability to work independently with minimal supervision while following established procedures

Preferences

• Paralegal certification or legal studies background
• Experience with e-signature platforms (DocuSign, Adobe Sign, etc.)
• Familiarity with contract lifecycle management systems
• Knowledge of corporate governance requirements across multiple states

Special Position Requirements

• Must maintain strict confidentiality regarding corporate, legal, and compliance matters
• Occasional travel may be required for in-office meetings
• Must be detail-oriented with high accuracy standards

This job description reflects the general details considered necessary to describe the principal functions of the job. It shall not be construed as a detailed description of all work requirements, nor is it intended to be an exhaustive list of responsibilities and duties necessary to perform the job. Moroch is an Equal Opportunity Employer.