Executive Assistant II

Pay Rate: 40.00 per hour

1 month contract to start

Onsite - DC 20004

Organizes flow of work by reviewing correspondence and determining the importance of such

before distributing to executives or redirecting to the appropriate management team for

feedback or response; answers questions and furnishes information to keep executive’s time

free of minor detail work.

JOB RESPONSIBLITIES:

• Prepares a variety of sensitive or routine correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures and responds to inquiries

• Serves as a liaison between executives, managers, and visitors as required; reviews requests, schedules appointments, and resolves problems requiring in-depth knowledge of company policies and procedures and projects in progress; receives, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments, and maintains the executive calendar; coordinates travel arrangements and schedules meetings, prepares agendas and materials for presentations, and takes and prepares meeting minutes

• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data for and developing the department’s budget; submits travel and other expenses for payment or reimbursement

• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, statistical and financial reports that show the department’s

accomplishments, productivity levels, operating cost, etc.

• Provides administrative support related to the operational functions of the department, and assists with the training and development of subordinate secretaries and other administrative staff

• Support leadership team through coordinating divisional/departmental meetings and events as

well as supporting company events including Employee Appreciation Week, holiday celebrations,

etc.

JOB REQUIREMENTS:

• Preferred Bachelor's Degree, minimum required high school graduate
• Minimum required Four years of administrative support experience, including one year
• supporting executive-level management in a corporate environment