At Godel, we bring talented people together across countries and time zones. As our operations grow, we’re looking for a proactive and well-organized Admin Assistant to join our Warsaw office and help coordinate business trips, team reunions, and visits between our offices and clients.

If you enjoy working in a dynamic environment, are detail-oriented, and love helping people, this role is a great opportunity to grow within an international company.

Responsibilities

Travel Coordination

• Organize and coordinate travel arrangements for employees, clients, and guests (flights, accommodation, transfers, visas, etc.).
• Provide full visa support and prepare necessary travel documentation.
• Manage business trips to and within the UK, Poland, and other Godel locations.
• Support planning for team reunions, client visits, and internal meetings.
• Maintain travel records and provide reporting when needed.
• Be available 24/7 when occasionally required to assist and quickly respond to travel-related emergencies or unforeseen circumstances (e.g., flight delays, cancellations).

Administrative Support

• Provide administrative support for the team and management.
• Assist with daily administrative tasks, scheduling, meeting coordination, and document preparation.

Office Process Support

• Provide general assistance with office-related tasks and daily operations.
• Step in to perform basic office management duties when required (supplies, deliveries, workplace setup, vendor coordination).

Requirements

• Russian – C1, English – B2, Polish – B1
• Excellent communication and organizational skills
• Confident computer user (MS Office, Google Workspace, travel booking tools)
• Attention to detail, responsibility, and ability to multitask
• Ability to work effectively in a fast-paced, changing environment
• Previous experience in hospitality or travel coordination is a plus
• Willingness to learn and grow — prior experience is not required, training will be provided
• Availability to work full-time, on-site in our Warsaw office

We offer

• Opportunity to learn and develop in an international environment
• Supportive and friendly team
• Modern office in Warsaw
• Involvement in various types of travel arrangements — from business visits to company events
• A role with real impact on people’s experience and operations at Godel