In this role, you will provide essential administrative support to a fast-paced construction project team, ensuring smooth day-to-day operations and effective communication across all stakeholders. Your organizational abilities and proactive mindset will be key to keeping projects on track.

Key Responsibilities:

• Manage daily office functions for the project team, including document organization, mail processing, invoice handling, and maintaining updated contact records.
• Deliver professional and approachable support to team members, clients, and partners.
• Oversee scheduling and calendar management, coordinate meetings, and maintain accurate logs of project communications.
• Prepare and submit financial documentation such as expense reports for leadership staff.
• Set up project-specific resources, including meeting spaces, access credentials, and parking arrangements.
• Draft correspondence, presentations, and reports to support project initiatives.
• Update project organizational charts, seating layouts, and related documentation.
• Coordinate travel plans, accommodations, and meeting itineraries for team members.
• Facilitate meeting logistics, assist during sessions, and ensure detailed minutes are recorded and distributed.
• Serve as a primary point of contact for inquiries from staff, clients, and visitors, escalating issues when necessary.
• Collaborate with leadership to manage visitor protocols and site orientation procedures.
• Maintain a professional, organized environment in communications with external partners and internal teams.
• Assist with technical or IT-related challenges on-site by coordinating with the appropriate support teams.
• Support onboarding and transitions for project personnel.
• Maintain and organize filing systems, and assist with document retrieval processes.
• Monitor inventory and order office or on-site supplies as needed.
• Recommend improvements to workflows and contribute to process enhancement initiatives.
• Assist with event planning and special project activities.
• Perform additional tasks and responsibilities as assigned.

• Proven experience in administrative support roles, preferably within construction or project environments.

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Proficiency in scheduling, meeting coordination, and document management.

• Familiarity with construction project tools and processes.

• Excellent communication and interpersonal skills to interact effectively with team members, clients, and vendors.

• Ability to troubleshoot and resolve basic technical issues efficiently.

• Knowledge of expense reporting and travel coordination.

• Commitment to maintaining a detail-oriented and inclusive workplace environment.

TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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