Summary

The Secretary 1 is responsible for general correspondence, answering phones, filing, typing, greeting parents and students, and performing other clerical duties as needed.

DISTRICT EXPECTATIONS: All district employees must:

• Demonstrate regular and predictable attendance. Physical presence is expected as part of a reliable and predictable pattern of attendance.
• Support the district’s vision, mission, goals, and Strategic Plan.
• Engage in civility, respect, and professionalism.
• Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities

• Prepares routine correspondence, memoranda, reports, records, orders, and other office documents from rough drafts, transcribing machines, notes, and specific oral instructions into finished copy.
• Sorts and files materials, numerically, alphabetically, or by predetermined categories; withdraws material from files upon request and maintains appropriate records of material removed.
• Operates various general office machines, such as adding machines, calculators, copy machines, collators, decollators, call directories, or other telephone-related devices. Performs basic operations on computers.
• Prepares reports involving clerical or tabular information, including performing simple calculations.
• Performs public contact duties.
• Provides general supervision of the school clinic.
• Monitors student behavior in the clerk's work area as well as in the hallways as directed.
• Monitors the sign-in and sign-out process if so directed.
• Serves as back-up for various office personnel.
• Orders, receives, and distributes supplies.
• Registers students for enrollment as directed.
• Provides assistance to parents, students, staff, and visitors who enter office.
• Prepares student expulsion packets.
• Performs basic computer skills such as keyboarding, spreadsheets, and presentation software.
• Performs any other duties as assigned.

Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

Other Information

Dependability: Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines.

Cooperation: Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.

Customer Service: Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.

Use of Technology: Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.

NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.

The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.

All job postings close at 7:00 p.m. on the posted Closing Date. Applications must be submitted before this deadline.

All applicants must have an "ACTIVE" application and must have received an active notification from the Application Center to be considered or interviewed for any posted position.

Not Currently an Employee of our district?

• If you are seeking employment with Hillsborough County Public Schools, you can apply for the position by clicking the "Apply" button.

Are you a current employee of Hillsborough County Public Schools?

• Eligible employees can find and apply for positions on the new employee experience on the Infor System (GHR Employee Space). Click on Opportunities to explore current openings.

All current employees seeking transfer or promotion must apply through the employee experience page.

Employees who wish to transfer to a different position or location must satisfy the minimum requirements of the desired position.

Please review the skills/competencies listed on your employee profile to determine your eligibility.

If you need to update your skills/competencies, please contact the Application Center at 813-840-7181.

You must ensure that you have the proper skills/competencies added to your employee profile PRIOR TO, OR SHORTLY AFTER, applying for any opening.

(Skill/competency updates are not necessary for employees seeking a lateral transfer (same job at a different location))

Job description search: https://www2.sdhc.k12.fl.us/jobdescrs/

Salary Schedules

Our district salary schedules are available at: https://www.hillsboroughschools.org/employeerelations