What you will do

Entity Description

Air Liquide Engineering & Construction builds the Group’s production units (mainly air gas separation and hydrogen production units) and provides external customers with efficient, sustainable, customized technology and process solutions. Our core expertise in industrial gas, energy conversion and gas purification, enables customers to optimize natural resources. We cover the entire project life-cycle: license engineering services / proprietary equipment, high-end engineering & design capabilities, project management & execution services. In addition we also offer efficient customer services through our worldwide set-up. As a technology partner, customers benefit from our research and development to achieve energy transition goals.

Air Liquide’s ambition is to be a leader in its industry, deliver long term performance and contribute to sustainability - with a strong commitment to climate change and energy transition at the heart of its strategy.

How will you CONTRIBUTE and GROW?

For our organization Air Liquide Global E&C Solutions Poland S.A. we are looking for a Senior Business Administrator.

As a part of the E&C Europe Operations Department, a Senior Business Administrator focuses on the customer/suppliers invoicing and on budgetary coordination of a project from the signature of the contract up to the project close-out.

• Notifying contract effectiveness by submitting internal contract notification, and hedging follow up.
• Sales order and invoicing for the inter-center collaboration in the ERP system.
• Supporting finance department with internal and external audits.
• Executing indirect procurement (PR, GR, Invoicing).
• Checking Customer identity in the ERP system, requesting for Creation if missing.
• Performing and updating commercial contract schedule (cash in).
• Following up, collecting of back-up documents and Issuing customer invoices (downpayment, advance payment, partial invoice) as per contractual terms in accordance with applicable Incoterms and Tax regulation, back-up documents.
• Preparing the commercial invoices in cooperation with Logistic team & Tax manager as per tax laws requirements and providing these to the Customer.
• Following up, collecting of back-up documents and Issuing Invoices for the reimbursable activities.
• Contacting Subcontractors/Vendors regarding invoices and payments.
• Participating in project tax strategy definition with project and fiscal manager.
• Preparing and providing the required documents for the various audits (accounting, finance, tax, quality).
• In case a funding/subsidy strategy is required, participating in project funding/subsidy strategy, and implementing it during the project.

What we offer

We offer:

• An engaging position within an international company;
• The opportunity to work in a diverse and multicultural team environment;
• Access to comprehensive training and professional development opportunities;
• An attractive compensation and benefits package, including private medical care, multisport card, group life insurance, possibility to purchase company shares on preferential terms;
• A hybrid work model, providing flexibility with 3 days from the office.

Requirements

Are you a MATCH?

• Min. Bachelor degree preferably in Finance, or Accounting, Commercial or a similar field;
• Min. 2 years of experience in administration/ accounting/ operation control and with German financial regulations.
• Fluent in Polish and English; knowledge of German language will be an asset;
• Knowledge in MS Office and Google Office Tools; knowing SAP or other ERP system will be appreciated;
• Strong attention to detail and accuracy;
• High level organizational, planning and time management skills;
• Great team player, able to work with ease with people of different backgrounds and cultures.
• Flexible with travelling (regular business trips to Frankfurt required, approx. 1 per month).