Project Coordinator - Project & Process Management Specialist

Technologies we use

About the project

Your responsibilities

• Assist the Delivery Manager in coordinating the activities of the delivery team.
• Maintain and define project schedules in collaboration with the Delivery Lead.
• Track, monitor, and report on project progress, risks, and delays.
• Define and maintain project communications to ensure clear and efficient information flow.
• Coordinate team activities to align with project goals and objectives.
• Organize and lead team meetings, including retrospectives and status updates, to foster collaboration.
• Support onboarding and offboarding processes for team members.
• Assist in creating presentations, process flows, and diagrams for internal and external use.
• Review documents for style consistency and adherence to formatting standards.
• Manage the team’s knowledge base, including updates and organization on platforms such as Confluence and Google Sites.
• Schedule and coordinate meetings to meet project needs.
• Manage team calendars to ensure efficient workload prioritization.
• Serve as a point of contact for administrative and operational support for the Delivery Manager and team members.
• Collaborate with departments such as Manufacturing Technologies and Smart Manufacturing.
• Support risk assessment processes, including identification and evaluation in collaboration with risk managers.
• Collaborate with the design team to produce visually appealing and branded content.
• Assist with document styling and creation of visual elements, such as wordmarks and key visuals.
• Continuously evaluate and improve processes to enhance team efficiency and project delivery

Our requirements

• Hands-on experience with Agile, Scrum, and Kanban frameworks.
• Practical experience in leading team meetings (e.g., retrospectives, status meetings).
• Proficiency in Jira for task tracking, board management, and dependency tracking.
• Knowledge of Confluence for documentation and knowledge base management.
• Advanced Microsoft Office / Google Sheets skills (Excel, PowerPoint).
• Experience with project scheduling, tracking, and monitoring risks/delays.
• Strong communication skills for coordinating international teams.

Optional

• Experience with Trello, Smartsheet, or Jira Service Management.
• Knowledge of Power BI or Tableau for reporting and dashboards.
• Familiarity with Slack or Microsoft Teams for team communication.
• Proven ability to create presentations, process flows, and diagrams.

This is how we organize our work

This is how we work